Immigration & You

Recently, I had the greatest experience with INS—while conducting a routine Criminal Background check, I discovered the social security card provided by newly hired employee actually belonged to someone else. The new employee also …provideed an immigrations card as proof of employment rights.

So, I called INS and found out that….the social security card and the immigration's card were frauds.  The INS investigator came out, not with any intend in hurting the company but in the role of an educator and learn I did…

 I-9 documents must be provided within 3 days of hire…

If you hire immigrants, that's great – but keep in mind that the I-9 requires you see two forms of approved ID and the ID must be original, not photocopies…

The person validating the documents, must sign and date the I-9 form…

Certain forms of ID have expiration dates, immigration cards (green cards) for one, you must keep track of the renewal dates and re-verify…

I-9's are not filed in the personnel file, they must be kept in a separate file or notebook…

If you keep copies of the documents, keep those separate as well…

To the degree you can, watch addresses, in the incident described above, the new employee that presented us with fraudulent documents, lived at an address where several other immigrants lived, the INS gentleman verified that every piece of documentation we had on 5 employees were fraudulent—I wiped out a full labor pool in one feel swoop!! 

The good news, INS helped us and commented on our process and record-keeping and that the documents were excellent copies and that few of us would known they were frauds.

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